01
Submit with complete details
Record category, merchant, amount, payment mode and the business purpose in one structured entry.
Expense Management
Every business expense, properly recorded.
Give employees one clear place to submit expenses, add payment details and attach proof—so finance records stay complete and reimbursement status stays visible.
Receipt attachmentsCustom categoriesReimbursement tracking
OPERATIONHQ · EXPENSE MANAGEMENT
Expense Dashboard
+ Submit ExpenseTHIS MONTH₹18,450
REIMBURSABLE₹12,200
ENTRIES14
New ExpenseDRAFT
CATEGORYTravel & Fuel
AMOUNT₹2,850
MERCHANTIndian Oil
PAYMENT MODECorporate Card
PDFfuel-receipt-26-jul.pdfReceipt attached · 248 KB
Clean expense records
Move spending out of chats and scattered bills.
Capture the information behind every expense while the details and receipt are still available.
02
Attach proof instantly
Add the receipt with the expense so supporting documents stay connected to the original record.
03
Know what is reimbursable
Clearly identify reimbursable expenses and follow their recorded status without maintaining a separate list.
Simple submission flow
From spending to a complete record.
A guided flow helps employees enter consistent information every time.
STEP 01
Choose Category
Select a company-defined expense category.
STEP 02
Add Details
Enter merchant, date, amount and description.
STEP 03
Payment Mode
Record Cash, Card, UPI or Bank Transfer.
STEP 04
Attach Receipt
Keep the supporting bill with the entry.
STEP 05
Track Record
Review the expense and reimbursement state.
Configured for your company
Your spending categories, ready for your team.
Admins can maintain the categories employees use while submitting expenses. Start with common categories and add options that match your actual field and office spending.
Expense CategoriesADMIN CONFIGURED
ACAccommodationStay and lodging
CRCourierParcel and delivery
FBFood & BeveragesMeals during work
FLFuelField travel expense
MDMedicalApproved health expense
+Add CategoryMatch your policy
Clear visibility
Find the expense record when you need it.
Keep the essential information, supporting proof and reimbursement indication together.
EXPENSECATEGORYAMOUNTSTATUS
Client site visit26 Jul · Corporate CardFuel₹2,850RECORDED
Team travel24 Jul · UPIAccommodation₹6,400REIMBURSABLE
Document dispatch21 Jul · CashCourier₹580RECORDED
One place for every submission
No need to send bills separately or maintain a personal reimbursement sheet.
Structured spending data
Consistent categories make expense records easier to review and understand.
Bring every expense into one clear system.
See how OperationHQ can replace scattered receipts and manual expense records.