PR
Purchase Requisition
Raise item-wise indents with department, project, cost center, urgency, required date, quantity, specification and estimated value.
Purchase & Procurement
Every purchase. Controlled from request to receipt.
Connect requisitions, approvals, vendor quotations, purchase orders, deliveries, GRN, invoices and payment visibility in one accountable procurement workflow.
Approval control3-vendor comparisonPO & GRN trailVendor statements
OPERATIONHQ · PROCUREMENT CONTROL CENTRESS Sumit Sharma
Procurement Dashboard
Live visibility across the purchase cycle
OPEN INDENTS18+3 today
AWAITING APPROVAL6
ACTIVE POS12
MONTH VALUE₹8.4L
PR-0028 · Packaging Material5/6 STAGES COMPLETE
✓IndentApproved
✓Quotation3 received
✓VendorFinalized
✓POIssued
5DeliveryIn transit
6GRNPending
Vendor comparisonRecommended: Apex Pack
Apex Pack₹1,82,4005 daysSELECTED
Prime Industries₹1,89,2004 daysReview
Boxline Co.₹1,95,6007 daysReview
Recent activity
POPO-0048 issuedApproved by Purchase Head
GRGRN-0019 completed48/50 units accepted
VNNew vendor registeredGST and bank details added
One connected system
Procurement is more than creating a purchase order.
OperationHQ connects every decision, document and owner so no request disappears between departments, vendors, stores and finance.
AP
Approval Governance
Route requests to the responsible Team Leader, Purchase Head or management and retain every decision in the approval trail.
RFQ
RFQ & Quotations
Capture quotations from up to three vendors with rate, GST, discount, freight, delivery time, payment terms and attachments.
VM
Vendor Management
Maintain contacts, GSTIN, addresses, bank details, categories, documents, terms and the complete transaction history of each vendor.
PO
Purchase Orders
Generate professional purchase orders with item details, taxes, terms, delivery address and approval information—ready to share as PDF.
GRN
Receipt & Closure
Track delivery, record partial or full receipt, accepted and rejected quantities, invoice details and final procurement closure.
Complete procurement lifecycle
Every stage has an owner, status and record.
See what is waiting, who must act next and where each requirement is held up.
Raise a structured indent
The requester enters the business need, item specifications, quantity, required date, project and cost allocation.
Review and approve requirement
Approvers validate necessity, quantity, estimated cost and delivery need before purchasing work begins.
Collect and compare quotations
Invite existing or new vendors, capture their commercial terms and compare the landed cost on one screen.
Finalize and onboard vendor
Select the right vendor with recorded reasoning. Register new vendors before PO generation so compliance information stays complete.
Generate and issue PO
Create a numbered PO with commercial terms, taxes and delivery instructions, then issue the approved document to the vendor.
Receive, verify and close
Log delivery, GRN and invoice information. Record shortages or rejection and close only when the requirement is actually complete.
Commercial comparison
Compare landed cost—not only the lowest rate.
Evaluate base price, tax, freight, discount, delivery lead time and payment terms together. The selected vendor and commercial reasoning remain connected with the purchase request.
Quotation Comparison · PR-00283/3 RECEIVED
COMPARISONAPEX PACKPRIME INDUSTRIESBOXLINE CO.
Base value₹1,70,000₹1,72,500₹1,76,000
GST + Freight₹12,400₹16,700₹19,600
Delivery5 days4 days7 days
Payment terms30 days15 daysAdvance
Total landed cost₹1,82,400₹1,89,200₹1,95,600
Selected: Apex Pack
Best commercial value with 30-day credit.Approved by Purchase Head
Best commercial value with 30-day credit.Approved by Purchase Head
Documents that stay connected
From vendor onboarding to final statement.
Generate and maintain the documents management, stores and finance need without rebuilding the same information repeatedly.
APPROVED
PURCHASE ORDER
Purchase Order PDF
Company and vendor information, items, taxes, totals, terms, delivery location and approval details in a shareable PO.
48/50 ACCEPTED
GOODS RECEIPT NOTE
GRN & Quality Record
Record received, accepted, damaged and rejected quantities with delivery and inspection notes for partial or full receipts.
LIVE BALANCE
VENDOR STATEMENT
Vendor Statement
See total orders, paid value, outstanding amount, active POs, purchase history and payment records vendor by vendor.
Management visibility
Control spend, delays and supplier performance.
Review the entire purchasing position without asking teams to prepare a separate status sheet.
REQUIREMENTVENDORVALUESTATUS
Packaging MaterialPR-0028 · OperationsApex Pack₹1.82LIN TRANSIT
Office MonitorsPR-0025 · HRHCL Comm.₹59,590RECEIVED
Safety EquipmentPR-0022 · PlantSafePro₹86,200PO ISSUED
Printer ConsumablesPR-0019 · AdminPrintwell₹24,800CLOSED
Spend by department
94%ON-TIME DELIVERY
4.7VENDOR RATING
3.2dAVG APPROVAL
Turn purchasing into a controlled business process.
See every request, comparison, approval, document and delivery in one procurement system.